Privacy Policy
1. Who We Are FIRSTCOL SERVICES LTD (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the current and relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data. FIRSTCOL SERVICES LTD are a company registered in England and Wales under company number 05476469. We are registered on the Information Commissioner’s Office Register for data protection purposes; registration number Z9412673 and act as the Data Controller when processing your data. Our designated Data Protection Officer can be contacted at our address below: Data Protection Officer (DPO) Suite G1-3 International Business Centre, Spindle Way, Crawley, West Sussex, RH10 1TG, United Kingdom. Tel: 0345 600 3669 Email: This email address is being protected from spambots. You need JavaScript enabled to view it. 2. Information That We Collect FirstCol Services Ltd processes your personal information to meet our legal, statutory and contractual obligations and to enable us to recruit, train and employ you or finding suitable work assignments for you. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice. 2.1 The personal data that we collect from you is: –- Name
- Photograph
- Date of Birth
- Home Address
- Personal Email
- Home Telephone Number
- Mobile Telephone Number
- National Insurance Number
- Passport Details
- Nationality
- Right to Work/Visas
- Driving License
- Proof of Address
- Payroll related information such Timesheets, Contracts, Work Schedules and Bank Details
- Personal Service company details (where applicable)
- Professional Registrations and any registration restrictions, cautions, suspensions/disciplinary action
- Educational History, Qualifications and Training courses completed
- Next of Kin
- References and Employment history
- Other employment related information
- Special Category Data (i.e.
- health/medical information – immunization history, vaccinations/immunity status, certificate of fitness to work for the purpose of occupational health screening
- health/medical information – self certification sickness records and GP sick notes for Absence Management
- Disclosure and Barring Service (DBS) data as well as information relating to cautions, criminal convictions and offences details about religion, ethnic origin, disabilities and trade union membership
- Job applications
- Interview process
- Submitted CV’s
- Job Forums & Recruitment Agencies
- Direct from Candidates & Employees
- Electronic/Online Vacancy Applications
- Postal and Email Correspondence
- Statutory and professional bodies (e.g. DBS, NMC etc.)
- Other recruitment methods
- Timesheets and Contract documents
- We process your personal data in the performance of a contract either as your employer or employment agency, to ensure that we meet our legal employer obligations and the requirements of employment law
- We process your personal data as part of our legal obligation for business accounting, payroll and tax purposes
- We process special category data about you as part of our employment obligations, to ensure that any disabilities, health conditions and religious requirements are known and to comply with statutory obligations.
- We process special category data about you as part of Occupational Health screening in order to limit the risk of your health being detrimentally affected by your work and to ensure that you are fit to undertake the duties of the roles for which you have applied
- We process your self-certification sickness records and GP sick notes for the purpose of managing Sickness and Absence from work
- We process your personal data under legitimate interests to carry out DBS as part of our compliance with statutory employment procedures and our due diligence measures for the protection of vulnerable children and adults
- What personal data we hold about you
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has/will be disclosed
- How long we intend to store your personal data for
- If we did not collect the data directly from you, information about the source
- Healthcare Provider Customers (e.g. NHS Trusts, Private Healthcare Providers, Schools, Master Vendors)
- Healthcare Funders (e.g. Local Council Authority, NHS Continuing Healthcare )
- Regulatory/Statutory (e.g. CQC, Police, HSE, RIDDOR, Safeguarding Authority)